Universitas Gadjah Mada / UGM

Founded in 1949

Universitas Gadjah Mada (UGM) is an Indonesian public ‘ivy league’ research university located in Yogyakarta, Indonesia. Founded on December 19, 1949, UGM is the oldest and largest institution of higher learning in Indonesia. UGM is located in Yogyakarta, Indonesia, covers around 360 acre of land, and comprises of as many as 18 faculties, 68 undergraduate study programs, 23 diploma study programs, 104 master and specialist study programs, and 43 Doctorate study programs. It currently has approximately 55,000 students, 1,187 foreign students and 2,500 faculty members. Universitas Gadjah Mada has been considered to be one of the most prestigious universities in Indonesia.

The Special Region of Yogyakarta of where UGM is located, is one of the smallest provinces in Indonesia and has been widely known as a centre of Javanese culture as well as a centre of learning. It has 3,400,000 inhabitants, 511,000 of whom reside in the city of Yogyakarta. Its designation as a centre of learning is marked by the existence of 120 state and private tertiary educational institutions, with a student population of over 300,000. 

One important feature of Yogyakarta is the fact that it is one of the most disaster-prone areas in Indonesia. In 2006, Yogyakarta was hit by an earthquake of a considerable magnitude, causing thousands of deaths and leaving many more homeless. Situated in such area, it is no wonder that UGM is one of the few universities in Indonesia, if not the only one, that offers various programs related with disaster and humanitarian issues. In addition to various humanitarian-related courses offered in almost all faculties in UGM, there are also a number of study centres that focus on developing the study of humanitarian action, most notably are the Program on Humanitarian Action and Pusat Studi Bencana Alam (Natural Disaster Study Centre). UGM also offers at least 2 Master Programs related with the humanitarian field, namely Master on Disaster Management, which belongs to UGM’s Post-graduate School and Master in Global Humanitarian Diplomacy, which belongs to the the Department of International Relations.

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Courses

  • Courses for NOHA students

    Semester 3/2018-20                                                                1 Aug 2019– 19 Dec 2019
    •       6 modules (including the obligatory modules)                                           30 ECTS

    Indonesian courses value at 2 credits, 2 Indonesian credits equal approx. 5 ECTS. UGM opens a number of different modules (different master programmes) to incoming students, each with different number of courses available, from which NOHA students are to select:

     All courses will be taught in English language. The modules offered are:

    No.   Name
    1. Humanitarian Action in the Indonesian Context (obligatory course)

    2. Humanitarian Diplomacy: Principles and Practices in South East Asia (elective course)

    3. Humanitarian Logistics and Supply Chain Management (obligatory course)

    4. International Humanitarian Law in South East Asia (elective course)

    5. Cross-cultural Psychopathology and Intervention (elective course)

    6. Religion, Violence and Peace Building (elective course)

    7. Geo-information for Geospatial Planning and Disaster Risk Management (elective course)

    8. Public Health module delivered by the WHO and UGM staff (to be confirmed)

    9. Internship with a local humanitarian organization or participation in a community development project

    10. Gender and Humanitarian Action (to be confirmed)

    Please note that there may be changes in the modules presented above according to revisions made by the partner university to adjust the curriculum to the future academic calendars.
  • Download UGM third semester manual 2018-2020

Useful info

  • Accommodation

    Accommodation 
    This program does not provide students with accommodation but UGM will assist students in finding accommodation if necessary. Please consult first with our staffs at the admission affairs. In general, international students stay in private accommodations around UGM campus or in accommodation managed by UGM.

    Student dormitories
    There are no student dormitories available for international students.
                     
    Private accommodation
    Yogyakarta offers very affordable private accommodation. There are several places online where it is helpful to start searching or asking. UGM will assist you in looking for accommodation on demand.
  • Living costs

    Living Costs Living cost in Yogyakarta is relatively cheaper than other big cities in Indonesia. A student may spend IDR 1,500,000 – 3,000,000 per month (approximately USD 120 – 230 month) for meals, clothing, and daily expenses; exclude accomodation.
     
  • Visas

    UGM / OIA will be in charge of arranging visa and students will receive a visa permit through selected embassies of the Republic of Indonesia. Based upon experiences with the first third semester NOHA cohort 2017-2019 procedures have been reviewed, revamped and tightened.
     
    All NOHA students must be nominated by NOHA Coordinator by 15 February 2019 and NOHA must send all documents of application by 28 February 2019. Considering the visa application process in Indonesia, it is mandatory for students to submit all completed application documents before the deadline. The deadline is strict as the process can take 5 (five) months if everything is as per plan.
     
    THE REQUIREMENTS
    1. Admission Form (find it enclosed)
    2. Guarantor for Financial Support (find it enclosed)
    3. Personal Statement (find it enclosed)
    4. Curriculum Vitae (resume, personal data)
    5. Copy of Passport (color scanned)
    6. The passport must be valid for the period of study in Indonesia at least 24 months.
    7. Copy of Passport Cover (color scanned)
    8. Recommendation letter/nomination letter from home institution
    9. Copy of academic records and diplomas
    10. Good health statement from applicant’s doctor
    11. 4 passport-sizes photographs Each student has to send each documents in separate files (in PDF format), instead of putting them together in one file. For example, Admission Forms for one file, Passport Copy for one file, Academic Transcripts for one file, etc.
     
     
     
    PROCESS AND PROCEDURE
    a. OIA receives complete application documents from candidates.
    b. OIA forward necessary documents to the relevant faculty/school (based on students’ study plan) for the selection process.
    c. Faculty/school conducts selection process and come out with the result within around one month by issuing an approval letter.
    d. OIA process a Letter of Offer (LO) which explains further steps to take, including any fees and payment involved. Students need to follow steps stated in the LO.
    e. Once OIA has received a proof of payment, OIA applies for Study Permit to the Ministry of Resarch, Technology, and Higher Education in Jakarta. The process may take up to two months.
    f. Once Study Permit is completed and received by OIA, it will be used for requesting a visa authorization (Telex Visa) in the Directorate of Immigration in Jakarta, Indonesia. Onced granted, Telex Visa will be sent to UGM and also relevant Indonesian Embassy or Consulate General where the student has indicated to apply his/her visa from.
    g. OIA also sends Study Permit and Telex Visa to each student through email and each student will need to bring the two documents to the Indonesian Embassy or Consulate 5 General to appy for visa. Please be advised, the official name of the visa is VITAS.
    h. It is worth noting, once again, that the process of visa application may take five months to complete, provided that everything is as per plan. Failure in meeting any deadline of the process will lead to failure in securing visa. Please note that OIA UGM is in the position to assist students but not to take full control of the process. The process is complex and involves many officials and institutions outside the university (Ministry of Research, Technology and Higher Education; Directorate of Immigration in Jakarta, and Local Immigration Office in Yogyakarta). Hence, OIA is not in the position to guarantee the success of the process.
     
    IMPORTANT NOTES ON VISA APPLICATION FOR STUDENTS
    a. The visa that you have to apply is VITAS (single entry visa) valid for 6 months, unless there is other arrangement. You will arrive in Indonesia with this visa.
    b. As soon as you have arrived at UGM (Indonesia) the VITAS visa needs to be converted to ITAS (Limited Stay Permit with Multiple Exit Re-Entry Permit/MERP).
    c. All of the administrative process for ITAS upon arrival will be done through the OIA UGM, an office of international affairs at the university level, not the one at the faculty/school level.
    d. Please be advised that the Student Service Fee that you have paid covers the study permit, telex visa, ITAS and MERP. Multiple Exit Re-Entry Permit (MERP) is another benefit for you so you can enter and exit Indonesia any time.
    e. It is very important to note that while OIA is the one assisting you with the application of Study Permit and Telex Visa, you are the one who must apply for visa through any Indonesian Embassy or Consulate General that you have chosen. The Telex Visa is valid for only 2 (two) months, so you have to apply for the visa as soon as you have received it. Please contact the Embassy or Consulate General to know the details of the process. Please be advised that procedure might vary from one Embassy or Consulate General to another.
    f. Once the VISA is issued, you may book a flight to Indonesia and must inform us your arrival date through email admission@ugm.ac.id so we can arrange an airport transfer for you in Yogyakarta (Adi Sutjipto Airport).
    g. It is written on your VITAS that you have only 30 days to report to the local Immigration Office as soon as you have arrived in Yogyakarta. This process is to convert your VITAS into ITAS and this is MANDATORY! Without this, your VITAS will expire in 30 days after your arrival and it means you will stay in the country illegally.
    h. For the above purpose, you have to visit OIA (Address: Bulaksumur F12-13, UGM Campus, Sleman, D. I Yogyakarta, Indonesia – Google Maps: http://bit.ly/OIAUGM). At OIA, you have to complete required documents with the assistance of OIA’s team. After the completion of all documents, OIA will help you deliver your documents to the local Immigration Office in Yogyakarta.
    i. Before you visit OIA for the above purpose, you must prepare: i. Passport (1 original and 3 copies) ii. Passport-sized (3x4 cm) photo (8 pieces)
    j. Please be advised that the process of converting your VITAS into ITAS will take time and during the process your passports will be kept at the Immigration Office for 3-4 weeks. OIA will collect the passports from the Immigration Office after the process is done and inform you to pick the passport up at OIA.

Contact

Universitas Gadjah Mada / UGM

Name: Muhadi SUGIONO (tbc)
e-mail: msugiono@ugm.ac.id
Department of International Relations
Faculty of Social and Political Sciences
Universitas Gadjah Mada
Yogyakarta 55281 Indonesia
Ph./Fax. +62 274 563362

For questions regarding university affairs, student exchange and questions regarding living as a student in Yogyakarta:

Office of International Affairs (OIA)
Mirza Amilia Hasan, S.IP (Ms.)
pc.europe-middle.east@ugm.ac.id
Program Coordinator for Europe and Middle East
Office of International Affairs
Universitas Gadjah Mada, Indonesia

Telephone : +62-274-6491927 / +62-274-552-810
Fax              : +62-274-552810
Website      : www.ugm.ac.id | www.oia.ugm.ac.id

Last updated: 10 November 2017

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