Programme and Project Management in Public Sector Organizations

Lecture, Seminar
  • Course description

    The purpose of this course is to introduce the basics of project management, improvement of project management skills of the future governmental officials focusing to the specifics of public sector driven projects.
    Project management is one of the most prominent features of a modern organization. It is spreading not only at the organization but also at the state level. This is due to the constant development of technology, innovative competition and constant efforts to reduce costs, especially in the management process. Key management structures (both in the private and public sectors) are often unsuccessful on the principles of vertical governance and are hard to cope with strict timeliness, budget, and decent assignment-limited, one-time projects. Correctly managed work opens up new opportunities both for organizations and for individual employees, and in particular for managers responsible for implementing an organization's activities.
  • Main themes

    1. Introduction to Project Management
      1. Characteristics of project management;
      2. Project and product life cycles;
      3. Overview of methodology;
      4. Building a business case;
      5. Project Management structure;
      6. Benefits of Project management.
    2. The Eight Components of Project management
      1. Project Organisation - Establish the Project Organisation with the necessary stakeholders;
      2. Change Control - Ensure that changes within the project are closely controlled;
      3. Configuration Management - Tracking the components of a final product and their versions for release is covered under configuration management;
      4. Quality Control - Establishing a Quality Approach to ensure the customers quality expectations are met;
      5. Risk Management - Ensure that risks are identified, evaluated and suitable management as well as action is taken;
      6. Plans - Creating a consist approach to all levels of planning with a project;
      7. Business Case - Defining the business case which justifies the start up and continuation of the project;
      8. Controls - Establish the control mechanisms to keep the project on track based on the risk, size and complexity of the project
    3. The Eight Processes of Project management:
      1. Starting a project (This process ensures that the project is started in a controlled fashion; Establish the project organisation and gain approval for detailed project planning)
      2. Initiating a project (Establish the project foundations;  Ensure the control mechanisms are in place and the Project Plan is approved)
      3. Planning a project (The planning process will ensure that all planning aspects of the project, at all levels, are consistent and of appropriate detail
      4. Controlling a stage (The project manager ensures that the project stays on track; Issue and Risk Management; Assessing progress and taking corrective action where necessary; Reporting to the Project Board
      5. Managing Stage Boundaries (Ensure that at the end of each stage achievements are reviewed and plans created for the next stage; Gain approval for moving to the next stage)
      6. Managing Product Delivery (Ensures that the team members 'doing the work' have a defined process for accepting, reporting on progress, creating and delivery of products)
      7. Directing a project (The process that describes how the Project Board (Often called a Steering Committee) operates; Decision points and responsibilities are defined
      8. Closing a Project (A defined approach for closing a project; Official signoff, handover and identification of follow on actions)
  • Teaching and learning methodology

    The course is a combination of different methods of work – lectures, discussions. The course material is based on world-recognized project management standards and methodological principles. The project management methodology developed and widely used by the UK Government PRINCE2® (PRojects IN Controlled Environments) methodology has been selected as the core methodological tool for this course for its applicability in the public sector ( Nevertheless, during the course students are actively encouraged to familiarize themselves with other world-class project management standards (eg. PMBOK, Effective Project Management, CMMI).
  • Assessment citeria and methods

    • Examination (60 %)
    • Participation in the seminars (individual presentations and disscussions) (20 %)
    • Individual course paper (20 %)
  • Required reading

    Compulsory reading
     Projects in complex environment (Prince2) methodology.
    Additional reading
      2004 A Guide To The Project Management Body Of Knowledge (PMBOK Guides) 3rd edition The Project Management Institute
      2002 Proceedings of Government/Industry Forum: The Owner's Role in Project Management and Preproject Planning (Compass series) Committee for Oversight and Assessment of U.S. Department of Energy Project Management
    Eric Verzuh 2003 The Portable MBA in Project Management John Wiley & Sons, Inc.
    Harold Kerzner
    2001 Strategic Planning for Project Management Using a Project Management Maturity Model John Wiley & Sons, Inc.
    Robert K. Wysocki Ph.D 2009 Effective Project Management, 2nd Edition Wiley publishing Inc.
      2005 A Guidebook of Project & Program Management for Enterprise Innovation Vol, Project Management Association of Japan

Last updated: 25 August 2017

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